Create Fund Key

Overview

The process to manually create a fund key for a contract is available through the Accounting Funding Tab. 

 

Prerequisites

A user must be authorized to create a fund key.

 

Create Fund Key

To manually create a fund key for a contract:

• Search for and select a contract from the Select Contract drop-down menu.

• Navigate to the Accounting Funding Tab.

• Click on the Create Fund Key Button.

• A blank fund key will appear in the detail window.

• Enter the information in the required fields indicated by an asterisk.

  • Click on the pencil icon () to open the Edit Fund Key Window.

  • A new pop-up window is displayed.

    

    • Select each part of the fund key (i.e. Fund Code, Area Code, Sequence Code, etc.) using the drop-down menus.

    • Click on the Set Fund Key Button.

• Note that the Fund Key and Related Federal Program Fund Key fields will populate with the new fund key.

• Edit other fields as necessary.

  • Set fund key status to either active or inactive.

  • Enter funding group, if necessary.

  • Add, edit, and delete payment participants as necessary.

  • Add pertinent comments.

• Click on the Save Button.

 

Notes

• An add can be canceled at any time by clicking on the Cancel Add Button and then selecting Yes from the pop-up window.

• The Notes field in the Accounting Funding Tab automatically logs edits made to a fund key. Manual notes appear in the field using the same format, including user name and time stamp.

• The sum of Payment Participant % for added participants cannot exceed 100%.

• A new fund key will be active by default.