Edit Accounting Detail Information

Overview

The process to edit contract accounting detail information is available through the Accounting Details Tab. 

 

Prerequisites

A user must be authorized to edit contract accounting detail information.

 

Edit Accounting Detail Information

To edit contract accounting detail information:

• Search for and select a contract from the Select Contract drop-down menu.

• Edit desired field(s).

  • Enter dates in the fields as necessary or choose the dates using the date picker.

  • Check boxes as necessary.

    • To mark a contract as of special interest to the federal government, check the "Federal Special Interest" box.

    • To mark a contract for Trust Agreement or Retainage Provision, use the corresponding check boxes.

  • Select a Payee or Bonding Company using the drop-down menus.

    • Enter payee address or bond number using the corresponding fields as necessary.

  • Enter a quantity in the Total Accounts Receivable field to record monies received by the department as result of over payment.

    • Add pertinent comments.

  • Use the Number of Local Agency Participants field to record the agencies from which the department will seek reimbursement.

    • Select a billing type from the drop-down menu.

• Edit contract status as necessary.

• Upload pertinent documents.

• Click on the Save Button.

 

Notes

• Many fields and elements in the Accounting Details Tab, such as attached documents, federal special interest checkbox, and bonding company drop-down, can also be reviewed and edited from the Construction Summary Tab.

• The "Trust Agreement Provision" and "Retainage Provision" boxes cannot be checked at the same time.

• The default local agency billing type is set to “Progress Payments.”

• Users are prevented from saving changes to a system item to which changes have already been made. This prevents concurrency errors.