Apply Item/Fund Key

The process to apply the pay items and fund keys associated with an authorization to a contract quantity book is available through the Accounting Authorization Tab. Authorized users can also apply pay items and fund keys associated with authorizations to a contract quantity book using the Construction Tree Structure in the Construction Window.

A user must be authorized to edit authorization information in the Accounting Authorization Tab.

To apply pay items and fund keys associated with an authorization to a contract quantity book:

Search for and select a contract from the Select Contract drop-down menu.
Navigate to the Accounting Authorization Tab.
Right click on the desired authorization in the Authorization table.
Select "Apply Item/Fund Key" in the context-sensitive menu.
A confirmation window will appear.
- Click on the Yes Button.
Note that a notification window will appear, indicating that the authorization's pay item(s) and fund key(s) have been applied to the contract quantity book.
- Click on the OK button.
Note that entries for all items and fund keys associated with the authorization will be added to the contract quantity book.

Users are prevented from saving changes to a system item to which changes have already been made. This prevents concurrency errors.