Add Appropriation

The process to manually add an appropriation to a contract is available through the Appropriation Tab.

A user must be authorized to manually add an appropriation.

To add an appropriation:

Search for and select a contract from the Select Contract drop-down menu.
Navigate to the Appropriation Tab.
Click on the Add Button.
Enter the information in the required fields indicated by an asterisk.
- Enter an appropriation key in the Fund Group/Split/Priority field.
- Select options for Appropriation Number, Appropriation Status, and Posting from the drop-down menus.
- Enter a percentage in the Priority Percentage field. If the appropriation is not split, the percentage must be 100%.
Edit other fields as desired.
Add pertinent comments.
Click on the Save Button.

An add can be canceled at any time by clicking on the Cancel Add Button and then selecting Yes from the pop-up window.
The appropriation key must be 5 digits in the following format: X0000. The first letter associates the appropriation with a funding group, the first two numbers indicate if the appropriation is split, and the last two numbers indicate the appropriation's priority.
Appropriation keys must be unique for appropriations that do not have a closed status. For example, if an active appropriation already uses the key A0101, A0101 cannot be assigned to another active, reserve, or inactive appropriation.
Only one appropriation per funding group and split may be active at a time.
Obligations can only be added to appropriations with a Posting Allowed value set to "Yes."
The Comments field in the Appropriation Tab automatically logs any edits made to an appropriation. Manual comments appear in the field using the same format, including user name and time stamp.