Bidding Overview - How to Submit a Bid

The process of submitting a bid involves:

 

1)      Securing the appropriate authorizations to bid on a contract.

2)      Completing the required information (prices, certifications, etc.) in the construction contract proposal.

3)      Providing the bid guaranty information.

4)      Submitting the completed bid information.  

 

The following steps outline the process:

 

  1. Receive Authorization to Bid on a contract (see 44 Illinois Administrative Code 650, Subpart B)- If your company does not have authority to bid on a contract, the contract will not appear in the "Select Contract" drop-down menu in the Bidding Window.  Contact IDOT to receive authorization.

  2. Select Contract - See #1 above if desired contract does not display in this window.

  3. Enter Pay Item Prices.

or

  1. Export the pay item prices, use 3rd Party software to create the bid item prices, and Import the pay item prices when completed.

  1. Acknowledge Addenda (if applicable) - Any changes to the contract through addenda will be automatically added to the contract in iCX. The contractor will be notified by a pop-up window that the contract has had an addendum added to it. In addition, if the addendum modifies the quantity of items in the contract, the prices for these items will be reset to $0.00 to identify the quantities that have changed.

  2. Enter Certifications Information - All certifications that are in the contract will need to be completed to submit a bid.

  3. Enter Bid Guaranty Information (if applicable) - The contractor must input a number for an electronic bid bond or send a check or paper bid bond to the Department.

  4. View/Print Bid - Create a paper copy of the bid submission

  5. Submit Bid - Submit the bid to the SecureVault

  6. Withdraw Bid - Withdraw a submitted bid, if desired.

 

When a bid has been submitted, the iCX system: